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The most complex equipment at your company most likely resides within your data center. And because it houses your most important information, you want to make sure you move your data center right the first time. Here’s what to do to make sure your data center gets to your new location completely intact:1. Planning Costs the Most, So Do it Right One of the most important aspects of planning is making sure the temperature of your new location will stay in an acceptable range for your equipment. Interestingly, many data centers reach their temperature capacity before reaching their physical capacity. The room remains hot, even though plenty of space is available for more equipment. Another factor to keep in mind is that professionals who have done many data center moves know the amount of risk taken on during the move is directly proportionate to the amount of planning you do beforehand. When you plan to move to your new location, account for these factors and all others before actually making the move. 2. Which Move Method Will You Use? This depends on how much your employees and customers need access to the information in your data center. “The lift and shift” move is what you already know – do a backup, turn the equipment off, move it, install, and turn it back on again. The “swing move” involves setting up temporary systems and replicating the data at your destination while you move your equipment over. The “logical move” involves no physical movement of equipment whatsoever. This could entail moving all your data center information to the cloud. Or, you could have a central data center and then create virtual machines off-site. 3. Decommission Obsolete Equipment A move is a great time to upgrade or streamline your equipment. Newer equipment often automates processes that normally require manual labor. It also generally gets more reliable and durable than older equipment. If you have the budget available, consider replacing your old equipment with newer equipment. 4. Let Your CRN Team Member Do the Actual Moving They will have insurance, which covers you just in case something goes wrong. Moving your data center equipment requires knowledge of how to shield it from electrostatic and electromagnetic damage. Above all, approach the entire process with patience and an open mind. Moving your data center is no simple process. And if you work together with your CRN team as a partner, you’ll minimize the hassles and make your move as smooth as it can possibly be.
When you need to move your business you may be wondering where to start. Moving a business can be a big project and it’s normal to feel confused and even a little overwhelmed when starting this task. There’s no need to worry though because we’re going to help you figure out what steps you can take to begin an easier process for your move.
Begin by making a survey of what you have in your business that needs to be relocated. Make a simple list of personnel, furniture, office equipment, and machines if any. This is important to do because when you find office movers who suit your needs, they will want to have this list. Making a space or floor diagram is also very useful. You will need to know how much room you have in your new facility and also ensure everything will fit in the new space.
You can also make a list of people you will need to contact in order to prepare your personnel and equipment for your office move. For example you will most likely need an IT specialist to help with disconnecting and reconnecting your networking and computer equipment. You might even want to find and have on hand a building inspector, an electrician, or some other specialists that may fit your specific business needs. The last thing you’ll want is to be scheduled past your moving date so be sure to plan ahead.
Think about designating your own in-house move coordinator who will be responsible for helping your personnel prepare their individual offices and equipment for the move (labeling peripherals and furniture for example). This in-house move coordinator will basically be the main point of internal contact for your personnel. They can help with organizing your move by maintaining your schedule and corresponding with your office movers and their coordinator as well.
These are just a few things you can do to better prepare for your office move, but remember that when you work with office movers who are members of CRN, you work with professionals who will help you along your moving project from start to finish. That includes scheduling on onsite survey with you and creating an outline for you to have as your moving guide.
Moving is one of those things that we all hope will go according to plan, but sometimes things can be unintentionally overlooked or even missed altogether. If you want to pre-plan your move before talking to your office movers, then don’t forget to include your destination plan. Things can go from bad to worse really fast.
One of the most important things you need to do when planning your destination is to ensure the building or offices you are moving into are going to be sufficient for your personnel and assets. If you have heavy machinery for example, you will need to figure out if the floor will support the machinery weight. Other things that can be overlooked are low ceilings, tight access to destination rooms, and inadequate space or even parking.
Some commercial relocation projects require full size tractor and trailer transport vehicles and in such a case you will need to retrieve special parking permits for both origin and destination. Otherwise your moving trucks can end up without proper access due to parked vehicles or traffic. It is highly recommended that you call your office mover and discuss your specific parking needs for both origin and destination to ensure your move out and move in days are ready to go with proper parking permits. In rare cases you may need to call your local police department and hire a police officer to manage and direct traffic for you.
You may find that planning your relocation project can be overwhelming as some often do. That’s perfectly fine and there’s no need to worry. Working with members of CRN is a solution in and of itself because CRN is comprised of the best office movers available who are equipped with the experience and knowledge to help you plan a successful whole move from beginning to end.
Just a disclaimer – you can let your CRN team know you need help with this and have them do it instead. But, if you have the resources to handle it in-house, then here’s what you do to pack your sensitive IT equipment: 1. Backup Your Data Your IT vendor or employee should have automatic backups run all the time. You shouldn’t need to make a backup of everything because one should already be in place. But, it’s wise to double-check before you pack everything up, just to be safe. 2. Power Everything Down Got a backup in place? Good. Now it’s time to shut all your IT equipment down. Once that’s done, first unplug all your power cables. Then, unplug all the cables to peripheral devices. This could be a good time to label the cables so you know which ones go where. Place all cables in the plastic bag provided by our mover, label the bag and leave it on the desk with the monitor and cpu. 3. Do Not Pack the Hardware into a Box Once disconnected, all you need to do with cpu and monitor are put labels on them which are provided by your mover. 4. Will You Remember how to Reassemble Your IT Equipment? If this doesn’t come natural to you or someone on your team, make sure you label everything thoroughly. You can also take photographs during the process, or shoot a short video with your smartphone.
Everything in your office, including its physical layout, impacts the efficiency of your employees. What should you do to make sure your employees are as productive as possible? There’s no set strategy that’s right for every business. However, if you follow these tips, you’ll find something that works for you:
If you follow those office design tips, you’ll have a more productive workforce. This holds true, even if some of the tips differ from traditional thinking.
It takes so much work to move your office from one location to another. There are so many things you have to coordinate that mistakes are simply going to happen. While you may misplace inventory, not coordinate schedules properly, or have some back-and-forth with the moving company, the one thing you cannot afford to mix-up or lose during the process: your customers. Here are some potential problems that could happen, and how to avoid them:
You probably will experience some customer attrition when you move to your new location. However, if you implement these tips, you give yourself the best chance of keeping a majority of your customers.
When you “go green,” you not only help our environment, but you often end up saving some capital too. Then, this new capital can be put toward growing your company and driving more value for your customers. What methods can you put to use that help the environment the best right away? Here are a few:
As you can see, most of those methods benefit your company financially. And those that don’t? Well, they still help the environment. Either way, your company reaps rewards for doing the right thing.
Commercial Moving can be a difficult task in many cases but it doesn’t have to be with the right movers. When planning your relocation project, it is important to consider that you will need to work with your movers by communicating with them about the things that need to be done and how some items may need to be handled. It might be worthwhile to speak with the team lead or commercial foreman at the time of your job survey. Often a good first impression can result in a good idea of what working with him or her may be like.
How is working with the Commercial Relocation Network an advantage for you? Choosing to work with members of CRN will make your moving experience less stressful and more successful. CRN has a high level of standard that applies to all of its members and customer service and the ability to do is included in that standard.
In some cases other commercial relocation movers may not be as customer service oriented as they ought to be and communication can go out the window: tasks aren’t completed properly, time is lost, and stress can be maxed out. With office movers who are members of CRN you will find that these types of negative impacts don’t exist. Rather, you’ll find competent movers who are ready to help you complete your move with as much success as possible.
To sum it up, it is more than likely you will need to convey at least some aspects of your move to your commercial move foreman. He or she will then communicate your direction to their moving team and ensure completion of your instructions. A successful and efficient crew will deliver what you expect, which is what members of CRN are known for; success.
Is there ever a “perfect time” to move your office to a new location? Probably not. If you’re waiting for the perfect time, that probably means you’re really fearful of moving and are just delaying the move because you’re afraid of the change. However, there are some better times to move than others. Check out this brief list of indicators that now could be a good time to consider moving your office to a new location:
That’s not a complete list of signs that it’s time to move your office, but it does give you an idea of some strong indicators. Just make sure you keep them in mind as you continue to operate in your current office space.
You work with people who you understand right away. And then, you work with others who you never seem to be able to get what they’re saying the first time. A simple miscommunication sometimes means hours of stress and difficulty redoing the original work performed. That’s just the nature of the workplace. With your office move, though, you want to have as few miscommunications as possible, so you avoid annoying mishaps:
If you take these steps, you’ll iron out small problems before they become more major ones later on down the line. Clear communication isn’t always given the proper recognition it deserves, but the better you do it, the less stress you experience and the sooner your company moves to its new location.