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Whether you’re moving because business is skyrocketing or simply to have a new location, there’s going to be a bit of stress and hassle throughout the process. But, you can minimize their impact by thinking ahead a little.
By taking these steps, you can make your move as smooth as possible:
Make a Thorough Checklist
As you start looking for new space, start planning out the entire move step-by-step. As you progress through the process, make sure you update your checklist and remain in close communication with all vendors and key internal personnel.
Streamline Your Furniture and Inventory
Moving is the perfect time to unload some of that extra stuff your business no longer needs. Just like you streamline your processes for maximum efficiency, streamline your physical inventory. It will be that much less to move around and track later on. If you haven’t used it in six months, donate it or sell it.
Hire the Most Reputable Vendors
The more straightforward a vendor’s process is, the easier the process will be. One party may be cheaper than another, but then they may charge you more down the road. The vendor who has the most straightforward approach, even though they might cost more, will be well worth the cost over the long haul.
Set Up Necessary Services
Get in touch with your service providers as soon as you have a new location picked out. This is for everyone from your phone service provider to the company that delivers your water. The more notice you provide the less there will be to worry about as your move date approaches.
Map Out the New Location
Make sure you know how to access your new location with ease. Make sure your employees and customers can navigate to and through your new office with ease.
Consider Data Centers/Co-Location
Rather than moving your powerful servers with you, consider keeping them at a data center. This can also keep your long-term IT costs down.
If you need help with an office move, make sure you contact the Commercial Relocation Network at 1-866-714-0111.
If your company is moving on to bigger and better things, it’s important to make sure the office moving process goes as smoothly as possible. That way, you can focus on your real passion – operating your business.
Here are 7 common mistakes to avoid:
When you are thinking about your plan for your office move, organization is essential for a successful move. Besides labeling your boxes, moving crates, and furniture, it is important to make a floor diagram of your entire office space down to each room. Do this for both the origin and destination. Floor diagrams are a great way to organize your move and to help speed up the moving process.
As members of the Commercial Relocation Network, our office movers understand that time is money and we want your move to be just as smooth and efficient as you do. We want you to get back to operating your business as quickly as possible. Using a floor diagram that depicts where all of your items will be placed at destination will help ensure a more efficient move. Your office moving company’s foreman will convey your floor diagram to the rest of the moving crew and help them understand your exact instructions.
When you put your floor diagram together try to be as detailed as possible about the departments for each area or room space. Make sure you properly label the areas on the diagram legibly, and that the items destined for those rooms or spaces match with your diagram labels. It often helps to use a color-coded labeling system where specific colored labels on items match rooms or spaces with the same color code.
Your floor diagram can include exact furniture placement references per room or space at your new destination. It would be ideal to have measurements already taken to confirm your items will fit in those specific locations. Then, your office movers can simply match up the furniture with the diagram. This is most efficient floor diagram to use, and would allow for maximum moving efficiency. However, appointing a coordinator who can help with exact furniture placement per room can be just as effective when using a floor diagram.
Be sure to check out CRN’s page on how to plan your office move early and find out even more helpful information with your office move.
Whether your office is comprised of a single room or many rooms, there are plenty of things that can be done on your end to achieve a more successful move. Working with CRN should be priority number one but preparation is the most important thing you can do.
Consider taking a pre-move walkthrough of your office(s) and see if there is anything that might need special attention or handling that you would like your office movers aware of on moving day. Keep a notepad or sticky notes handy and document what’s important to you. You may even leave a sticky note on a piece of furniture or cabinet to remind yourself to share your concerns with the movers when they arrive.
Do you have pictures, posters, or whiteboards hanging on the walls? In many cases these are items that your office movers will need you to take down from the walls. If that is the case with your movers, have those items off the walls and ready to move before your movers arrive.
Are your boxes and totes properly sealed? If you equipped your office with a refrigerator, make sure it’s emptied and waterlines disconnected. Copiers may need to have ink cartridges removed before handling, and ensure your sensitive electronics are properly deactivated and ready to go.
Labels, labels, labels; make sure every item and box is labeled properly so your movers know where to put them at destination. Floor diagrams are very helpful for more accurate placement of boxes and items. These are some of things you can do to help facilitate your move. Be sure to visit CRN’s office moving checklist for more useful information.
By preparing your assets and personnel for your office move, you are ensuring a more efficient and successful move. A move with minimal surprises and downtime will help get you and your offices back up and in business faster.
Moving your business is no small ordeal and it’s something that you’re going to want done properly. One of the best securities in choosing office movers within the Commercial Relocation Network (CRN) is that they aren’t just your run of the mill movers. As part of CRN, commercial office movers have to meet a high standard of quality and efficiency in providing professional moving services to business customers.
By allowing office movers with the Commercial Relocation Network to handle your moving needs, you can be assured that yours and all of your personnel’s equipment will be handled safely and properly. Take for example moving sensitive electronics such as tower servers; the equipment is very expensive, needs to be specially prepared, delicately handled, securely loaded, and safely transported. It’s not always as simple as just ‘grab and go’, which is often the average mover’s working mentality. With CRN, you can trust that your office movers will come prepared with the right equipment for the job, and the experience to do the job well.
Your business’s equipment, furniture, sensitive electronics, and other assets are too expensive to leave in the hands of movers who don’t carry a proven skillset based on real commercial moving experience. The Commercial Relocation Network offers refined office movers who truly know the commercial moving industry. If you’re still on the fence about who to choose for your move, take a look at CRN’s core values. You’ll find that moving with CRN is moving with the ‘best of the best’.
The commercial relocation network is focused on quality customer service and your successful move. Don’t waste any more time weighing your options with other office movers. Choose CRN to provide you the very best office movers today. You successful move depends on it.
Moving unusual objects can pose unique challenges. Even after more than 100 years in the professional moving industry, at Hilldrup, we still manage to come across a few “moving pieces” that can seem bizarre. Perhaps one of the most unique items a Hilldrup Logistics customer has requested help moving was not only unusual but priceless. We had to move an estimated 3,000-year-old sarcophagus from Miami, Florida to Washington, D.C.
Devoid of its original contents, the sarcophagus had been stolen years before, and had since been trafficked throughout the international art world. The artifact was intercepted by U.S. Customs and Border Protection at Miami International Airport and initially scrutinized for agricultural concerns. A two-year investigation found that the sarcophagus was not legally exported from Egypt, and so it was seized for return.
When the call came for this move, Hilldrup responded with a fine arts team of four people who worked from beginning to end to include transportation. Professionals from the National Geographic Society, U.S. government and Egyptian government were on standby to make sure everything went smoothly. To say the least, the sarcophagus required special moving conditions, such as climate controlled transportation, which Hilldrup provided.
The U.S. Immigration and Customs Enforcement returned the ancient funerary piece to Egypt. The transfer of custody took place at a special ceremony at the National Geographic Society in Washington, D.C.
Whether we are moving someone’s personal art collection, a 3,000 year-old sarcophagus or a museum in its entirety, members of the Commercial Relocation Network aim to satisfying our customers, no matter how great – or unusual – the challenge.
by E.J. Radford Sales Manager, Richmond
Vice President, General Manager – Orlando
As a moving company, you can believe Hilldrup uses a lot of cardboard boxes – more than 600 tons to be exact. That’s the weight of all cardboard boxes we recycled in the past year. With Earth Day having recently passed, we wanted to share some effective ways you can reduce, reuse and recycle during your next move.
Packing for a move often involves sorting your belongings into “things to keep” and “things to toss.” Hauling everything that falls in the latter category to the landfill might be easy for you, but it isn’t easy on the environment. To ensure that your move is eco-friendly, here are some tips on how best to handle those items you have may been holding onto:
Looking for another way to help the environment during your next month? Cut down on all the back-and-forth trips and have your local Commercial Relocation Network (CRN) Member do everything in one fell swoop!
When you move your office, you should have a checklist. In most cases, the simpler the list the better it will be. Here is what you need to know:
Of course there is a keyboard, mouse and some other items, but those should be packed in a keyboard bag or a box.
This is the simplest moving checklist you can have. You can have special needs during a move requiring something more complicated. But if not, keep it simple. The multiple people who are monitoring progress during the move will all have an easier time of it because of a simplified checklist.
Clancy Moving Systems
I just completed a review with my sales team and asked them a very important question going into the new year. Do you have the right network partners to achieve your goals?
Whether it is your Construction, Art Consultant, Electrician, Furniture, Garbage, IT or Carpet partner; the art of networking is the art of building relationships. Whether your goal is to increase your customer base or find new commercial network partners, building relationships is just as important to both these goals.
Building relationships is a process that will take time before it produces the desired results, and it is important to resist the temptation to rush the process for the sake of obtaining a quick return or meeting your sales manager’s goals. This will only spoil your relationships.
Building relationships with the "right" customers or vendors is critical to achieving your goals. There is no "wrong" customer or vendor, but not every customer or vendor is right for you and your goals, and if these customers or vendors are not right for you, you are not right for them either. Investing time and effort in
first determining who are the right ones will help prevent the collapse of relationships down the road.
Building relationships is key to both parties involved, it is a two-way street. One does not conduct business with businesses, one does business with people, and people want to do business with those they like, respect and trust, and trust is earned over time through the process of building that relationship.
by John Lusardi, Vice President/Partner, The LibertyGroup
This particular Customer Chain success story all started with one phone call into our All American Relocation office just before the end of 2012. The call came from a local Construction Contractor that we have an existing relationship with. The Contractor was hired by a local Property Management company to up-fit a 40,000 sq ft space in an office building. We met with the contractor and were introduced to the Building Maintenance Supervisor.
The tenant company that occupied the space had moved a few days earlier (we did not provide that service). Because of our relationship and skill set, we were asked to quote on moving out 45 modular work stations to fully clear the space. We were also told that it needed to happen on a Saturday with only two days notice. The property managers were clueless about what to do with the 45 stations after removal so the Construction Contractor hired us to dispose of them...Win#1: Got the disposal contract. Yeah!
Our crews arrived on time Saturday morning and I got a text message from the owner of the Construction Company who informed me there was more product that had to be moved out other than the 45 stations…Win#2: More to move? Yeah! I was able to meet with them and the Property Mgmt group that morning to discuss the additional scope of work and to help formulate a plan and costs to remove the remaining product so that there was no delay in the construction schedule.
The moving company that was hired to move the office contents for the tenant was from out of state. They sent their own crews to do the job but could not finish. The property Management Company got us in contact with the tenant who was very discouraged with the performance of their moving company. After speaking with them further, we got the OK and moved the remaining items to their new location as well as provided some installation of keyboard trays, conference tables and white boards…Win #3: Do we do installation services? Yeah!
One week later the Maintenance Supervisor with the Property Mgmt Company called us to provide 5 UMC containers for storage of light fixtures in our warehouse for 4 months….Win #4: Storage too? Yeah!
The tenant (who is a nationally based company) was VERY pleased with the services we provided on the fly. They shared that they have other sites around the country that will need the same services. This is where the Commercial Relocation Network can extend the Customer Chain and strengthen your existing customer relationships. When I explained to them how CRN works they were very interested in allowing us to begin partnering with them…Win#5: More projects for us and all CRN members across the country? Yeah!
Bottom line was that we were able to create additional All American Relocation customers in the chain and other sources of revenue by taking care of their various needs. These local projects brought new visibility to CRN and hopefully will create new customers for other members of our CRN group in the near future…Yeah!
All American Relocation \ Office Solutions, North Carolina